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Vendor Information

The 8th Annual Southwest Embryology Summit

Sheraton Mesa Hotel at Wrigleyville

January 4 and 5, 2019

The Southwest Embryology Summit thanks all of our sponsors for their continued support. 

Exhibit hours are from 7:30 am to 4:30 pm both days.  All vendors are welcome to attend the keynote address and cocktail hour following the keynote.

As a courtesy to all of our presenters, we ask that tables not be broken down until 4:30 on January 5th.  Tables are in the same room as the presentations and the noise can be distracting.

Booth shipments should arrive the week of the conference.  Booth materials will be delivered to the ballroom on Thursday, January 3rd.  See this document for details and contact information

Setup time opens January 3rd - 5pm until 10pm.

If you require power at your table - The cost is $20.  Please fill out this form and return to Jerry Hatfield at the email address on the document.

Below is a diagram of the room with the table layout.  Please select your table when registering along with your second and third choices if your first is not available.  Tables are selected in order of registration.  If none of your selections are available, we will contact you for an alternative.  For any additional information or questions, please contact sweswebsite@gmail.com.

Table Diagram

Table assignments

Company

Booth #

Cryos International

8

IVFStore.com

6

The World Egg Bank

5

Igenomix

4

California Cryobank

3

Cooper Surgical

16

DxNow, Inc.

17

Spectrum Technologies

18

Vitrolife

19

Reprotech

20

Irvine Scientific

9

NextGen LifeLabs

22

Natera

23

Fairfax Cryobank

24

Hamilton Thorne

25

Cook Medical

7

Ovation Fertility

22

Cryoport

9

Below is the address for shipping.  Please contact the hotel directly for shipping questions and concerns.

After the conference, return shipments should be scheduled for Monday, January 7th.  Please have all labels ready for return shipping.  You will then have to call your respective shipping company to schedule pickup.  Please reference the following address for your shipping partner of choice:

Sheraton Mesa hotel at Wrigleyville West860 North Riverview

Mesa, AZ 85201

Donations will open in the spring, please go to www.theswes.org to register and make your donations.  The Southwest Embryology Summit is a registered 501c(3) organization, your donation may be tax deductible. 

If you are planning to pay by check, please also go to the website and register.  There is a field to specify your method of payment.

Vendor donation levels will continue with the three tiered donation structure.  The schedule will remain as formatted in 2016.  Invited speakers will talk in the morning, and vendor talks will be in the afternoon, starting at 2 pm.  Below are the price tiers.

  1. “The Full Monty” - This tier is $1750 and includes a tabletop for displays and a speaker.  This tier is limited to 8 (eight) vendors and are assigned on a first come, first served basis.  Registration confirms your intent and payment must be received in full within two weeks if not paid by credit card at the time of registration.  If payment is not received, your slot will be forfeited and given to the next person in queue.  The talks must be scientific, rather than just an ad for your company. Talking about new things in development is always welcome too. All presentations must be approved by the SWES board.  Slides and all relevant information are due to the SWES by September 15th for approval. 
  2. “The Half Nelson” - This tier is $1250 and includes a tabletop only.   This tier is open to all and a table will be provided.
  3. “The Lone Gunman” – This tier is $950 and gives a vendor admission to the conference.  This is more akin to a participant, with benefits.  You are able to approach participants and talk to them about your company and provide literature, if desired.  

Please let us know if your company is interested in being a vendor and if you intend to sponsor a speaker by clicking here and sending a message.  If you are going to invite someone who is not an employee of your company, then you will be responsible for their registration.  Each company can bring 2 people as part of their registration fee, including a speaker (if applicable).  Additional participants will need to register and pay the nominal registration fee.

SWES has other opportunities for our vendor sponsors to donate and participate.  These opportunities include: 

Co-branded USB drive

Co-branded lanyard

Cocktail hour sponsorship

Lunch sponsorship

Round table lunch sponsorship

Break sponsorship

Please click here to contact us regarding any of these opportunities.

The SWES board thanks every one of our sponsors for their continued participation.  We realize that without you this invaluable resource cannot be realized.  Thank you.