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Vendor Information

Stay tuned for information regarding out 2019 conference!

January 4 and 5, 2019

The Southwest Embryology Summit thanks all of our sponsors for their continued support. 

Exhibit hours are from 7:30 am to 4:30 pm both days.  All vendors are welcome to attend the keynote address and cocktail hour following the keynote.

As a courtesy to all of our presenters, we ask that tables not be broken down until 4:30 on January 5th.  Tables are in the same room as the presentations and the noise can be distracting.

Booth shipments should arrive the week of the conference.  Booth materials will be delivered to the ballroom on Thursday, January 4th.

Setup time is -

If you require power at your table -

Table assignments will be available in December. For any additional information or questions, please contact sweswebsite@gmail.com.

Below is the address for shipping.  Please contact the hotel directly for shipping questions and concerns.

After the conference, return shipments should be scheduled for Monday, January 8th.  Please have all labels ready for return shipping.  Please reference the following address for your shipping partner of choice:

Donations will open in the spring, please go to www.theswes.org to register and make your donations.  The Southwest Embryology Summit is a registered 501c(3) organization, so your donation may be tax deductible. 

If you are planning to pay by check, please also go to the website and register.  There is a field to specify your method of payment.

Vendor donation levels will continue with the three tiered donation structure.  The schedule will remain as formatted in 2016.  Invited speakers will talk in the morning, and vendor talks will be in the afternoon, starting at 2 pm.  Below are the price tiers.

  1. “The Full Monty” - This tier is $1750 and includes a tabletop for displays and a speaker.  This tier is limited to 8 (eight) vendors and are assigned on a first come, first served basis.  Registration confirms your intent and payment must be received in full within two weeks if not paid by credit card at the time of registration.  If payment is not received, your slot will be forfeited and given to the next person in queue.  The talks must be scientific, rather than just an ad for your company. Talking about new things in development is always welcome too. All presentations must be approved by the SWES board.  Slides and all relevant information are due to the SWES by September 15th for approval. 
  2. “The Half Nelson” - This tier is $1250 and includes a tabletop only.   This tier is open to all and a table will be provided.
  3. “The Lone Gunman” – This tier is $950 and gives a vendor admission to the conference.  This is more akin to a participant, with benefits.  You are able to approach participants and talk to them about your company and provide literature, if desired.  

Please let us know if your company is interested in being a vendor and if you intend to sponsor a speaker by clicking here and sending a message.  If you are going to invite someone who is not an employee of your company, then you will be responsible for their registration.  Each company can bring 2 people as part of their registration fee, including a speaker (if applicable).  Additional participants will need to register and pay the nominal registration fee.

SWES has other opportunities for our vendor sponsors to donate and participate.  These opportunities include: 

Co-branded USB drive

Co-branded lanyard

Cocktail hour sponsorship

Lunch sponsorship

Round table lunch sponsorship

Break sponsorship

Please click here to contact us regarding any of these opportunities.

The SWES board thanks every one of our sponsors for their continued participation.  We realize that without you this invaluable resource cannot be realized.  Thank you.